How To Create a Professional Email Signature?

Want to create a professional email signature for free?

It’s difficult to make a lasting impression. It’s considerably more difficult to do it at the end of an email. That’s perhaps why so many of us look for professional email signature examples whenever we change jobs, get a promotion, or have the uneasy feeling that our existing signature isn’t up to the mark.

A bold email signature is impressive while being professional. It’s not dazzling, but it’s also not dull either. In this article, you will learn how to write an impactful email signature, what to include in your signature and which are the best email signature generators online.

What To Include In An Email Signature?

So, what exactly should you include in your signature? Much of this will be determined by your personal preferences, the brand and culture of your company, and even the industry you work in. However, here are some ideas to help you come up with your own eye-catching email signature.

• First and Last Name: Adding your first and last name to your signature is the most basic and important step of creating a professional email signature. The recipient should know who the blog is from; it helps instill trust and credibility in your mail. The recipient knows the email has come from a human being and not a bot.
• Designation and Company Name: Including your designation and company name in your email signature provides credibility to your message. If you work in a renowned organization, then the name of the organization lends additional value to your mail.
• Contact Information: If you are available on call and WhatsApp, then add your contact information in your email signature. Let the recipient know how to contact you.
• Social Media Profiles: Nowadays, Social media profiles are no less than your business cards. Link your social media profiles in your email signature to channel the traffic to your social media accounts.
• Call To Action: A call-to-action is one of the smartest things you can do in your email signature. The greatest email signature CTAs are straightforward, current, non-obtrusive, and consistent with your email style, making them appear more like a postscript than a sales pitch. Choose a CTA that corresponds to one of your current business objectives and update it as those objectives change.

Tips to Create Impactful Email Signature

To be effective, your email signature does not have to be flashy. In truth, the most effective email signatures are frequently simple. Here’re a few dos and don’ts to keep in mind.

• Keep it short and simple: Email signatures come at the bottom of your email, which means the recipient has already gone through your email content. The signature gets the least attention from the reader. If you make it hard to read decipher, then you lose out on a very enticing opportunity of getting the reader to click on your CTA. Make your email signature short and simple to keep it professional.
• Don’t include your email address: The recipient already has your email address. Dont make the mistake of adding your email address in your email signature. It’s a waste of space.
• Include an image: A basic, professional headshot or your company’s logo can help establish authority and confidence.
• Be careful about your contact information: You don’t want your phone number to be shared with everyone you email.
• Don’t go overboard with flashy fonts and gifs: Maximum of two fonts. Refrain from anything blinky!
• Optimize for mobile: To make sure your signature appears good on all devices, send yourself a test email and examine it on your mobile device.
• Keep the colors simple and minimum: Match the color scheme and typeface to the branding materials of your company.

Free Email Signature Generator

While you can create a basic email signature from your email settings to create an email signature with different styles, designs, colors, and images, you will require an email signature generator. There are various signature generators available online for free. Here are the best email signature generator for free:

Exclaimer’s Free Email Signature Generator

You may add a logo, banner, social media links, and even a disclaimer to your signature using this tool. It will ask you to fill in the email address form. It will also add some promotional text below your signature in tiny text. Exclaimer will erase the branding from your signature if you publish it on your social media channels.

Signature Hound

This free signature generator is free and easy to use. You can add an image, social media links, contact information, and your website link on Signature Hound. It’s quite simple to use with a drag and drop feature.

Example of Great Email Signature

 

Conclusion

Don’t be frightened to use your imagination while creating your professional email signature. Just make sure to pick one or two approaches that will benefit your company or personal brand the most. The idea is to make it simple for your email recipient to interact with your signature rather than bombarding them with a barrage of links and social media icons.

Consider what you want your contact to do when they see your signature. It could simply be remembering your name, title, and company, getting them to visit your website or booking an appointment.